Skip to main content
Built for Philippine subdivisions

Run your entire subdivision from one dashboard

Dues, permits, visitors, and complaints - tracked, collected, and reported in one place your whole HOA can use.

15+
built-in modules
7
role types
Unlimited
subdivisions
Installable
as a PWA

Everything your HOA runs on, in one place

Purpose-built modules for the money, the people, and the day-to-day of running a Philippine subdivision.

Dues, billing & payments

Issue bills, record GCash, Maya, and cash payments, and watch collection rates climb in real time.

₱313,150

collected in July

Collection rate88.4%

Visitor & vehicle logs

Pre-register guests, log gate entries digitally, and keep a searchable record of every vehicle on the property.

3 guests checked in at the gate today

Permits & approvals

Move construction, renovation, and event requests through a clear, auditable approval trail.

Complaints & cases

Residents file issues; the board tracks each one to resolution with full history.

Live case updates

Announcements & polls

Broadcast notices with priority flags, then run community votes and surveys with live, real-time results.

Broadcasts in real time

Emergency response

Residents report fires, medical, and security incidents. The whole community sees live status updates.

Live incident feed

Documents & barangay coordination

Store bylaws, resolutions, and forms, then handle endorsements and blotter entries with your barangay.

Real-time by default

Billing, collection, gate activity & alerts, live as they happen

When a treasurer verifies a payment, a guard logs a visitor, or the board posts a notice, it appears for everyone instantly — no refreshing, no waiting. hoapay streams every payment, balance change, gate entry, and status update to every screen the moment it happens.

  • Billing and collection update live — verified payments drop resident balances instantly
  • Gate activity streams in real time from the guard portal to the whole community
  • New announcements, polls, and complaint updates appear the instant they’re made
  • Emergency alerts reach every resident’s screen the moment they’re raised

Community feed

Live

  • ₱4,500 dues payment verified — Blk 7, Lot 4

    Collection · Balance updated

    just now

  • Medical emergency reported at Blk 7, Lot 4

    Emergency · Responders notified

    1m ago

  • Delivery rider checked in at the main gate

    Guard portal · Visitor logged

    2m ago

  • Illegal parking reported at the clubhouse

    Complaint · In review

    4m ago

  • Water interruption tonight, 10 PM – 2 AM

    Announcement · Urgent

    6m ago

  • Streetlight repair marked resolved

    Complaint · Resolved

    9m ago
A dedicated, real-time portal for every role

Comprehensive portals for guards and residents

Guards and homeowners each get a focused workspace built around what they actually do — not a stripped-down copy of the admin dashboard — and every one updates live.

Security & guard portal

A comprehensive, real-time gate operations board

  • Check visitors and vehicles in and out with searchable digital logs
  • Issue and scan gate passes, and see who’s expected today at a glance
  • Raise and monitor emergency incidents live from the gate
  • Every entry streams to the board and community the instant it’s logged

Resident portal

Everything a homeowner needs, live on any device

  • View bills, pay online, and watch balances update the moment a payment clears
  • Pre-register guests, file complaints, and book amenities in a few taps
  • Get announcements, polls, and emergency alerts in real time
  • Manage their property, vehicles, and household from one place
Up and running in minutes

Go live in three simple steps

No consultants, no migrations, no lengthy onboarding. Start today and invite your community by the weekend.

  1. Create your free account

    Sign up in under a minute — no credit card, no setup fees, no software to install.

  2. Set up your subdivision

    Add your village, properties, and dues in a guided setup. Managing several? Run them all from one account.

  3. Invite residents & collect

    Share a join code and homeowners get dues, announcements, and requests on any device — instantly.

From scattered chaos to one system

Group chats, spreadsheets, and paper logbooks weren’t built to run a subdivision. hoapay is.

The manual way

  • Dues chased over group chats and text blasts
  • Collections tallied by hand in spreadsheets
  • Paper visitor logbooks at the gate
  • Complaints on scattered slips and DMs
  • Announcements missed in noisy chat threads
  • Records lost when the board changes hands

With hoapay

  • Bills issued and tracked automatically
  • Live collection rates, GCash & Maya recorded in seconds
  • Searchable digital visitor & vehicle logs
  • Every case tracked to resolution with full history
  • Priority notices delivered to every resident
  • One secure, permanent system of record

Why HOA boards choose hoapay

We built hoapay for the operational realities of Philippine subdivisions, from barangay-level compliance to multi-phase village management, so your board spends less time on admin and more on community.

  • Manage multiple subdivisions from a single account
  • Row-level security keeps every HOA’s data fully isolated
  • Real-time billing, collection, gate activity, and emergency alerts
  • Built around Philippine HOA and barangay workflows
  • Installable as an app on iOS, Android, and desktop

Seven roles, precise access

Everyone sees exactly what their role allows, enforced right down to the database.

  • Admin

    Full control of the subdivision

  • Treasurer

    Dues, billing, and payments

  • Auditor

    Read-only financial oversight

  • Homeowner

    Property, permits, and requests

  • Security

    Visitor and gate logs

  • Visitor

    Guest pre-registration only

  • LGU

    Barangay coordination

Security by design

Your community’s money and data, locked down

hoapay handles dues, personal details, and gate records — so security isn’t a feature, it’s the foundation. Every safeguard is enforced at the database, not just the screen.

See our full security overview

Row-level data isolation

Every subdivision’s data is walled off at the database — one HOA can never see another’s records.

Role-based access control

Seven roles, each scoped to exactly what they need. Treasurers see finances; guards see gate logs.

Verified on every request

Identity is re-checked against the auth server on each action — never trusted from the client alone.

Encrypted in transit

All traffic is served over HTTPS, and sensitive operations run only on the server.

Questions, answered

Everything you need to know before you get started.

Is hoapay free to use?

Yes — you can create your subdivision and get started for free, with no credit card required. Set up your village, add residents, and start collecting dues at no upfront cost.

Do residents need to install an app?

No. hoapay runs in any web browser on phone, tablet, or desktop. Residents can optionally install it as an app (PWA) for a native-like, home-screen experience — but it is never required.

Is our community’s data secure and private?

Every subdivision’s data is fully isolated using row-level security enforced at the database, so one HOA can never access another’s records. Access is scoped by role, identity is verified on every request, and all traffic is encrypted in transit.

Can I manage more than one subdivision?

Yes. A single account can manage multiple subdivisions and switch between them instantly — ideal for multi-phase villages and property managers who oversee several communities.

What payments can we record?

You can record GCash, Maya, bank transfers, checks, and cash, then watch collection rates update in real time. Treasurers get a clear, auditable trail of every payment.

Is hoapay built for the Philippines?

Yes. It is designed around Philippine HOA and barangay workflows — including barangay coordination, endorsements, and blotter entries — not adapted from a generic overseas tool.

Ready to modernize your subdivision?

Join HOA administrators across the Philippines who trust hoapay to run their communities.

No credit card required. Set up in minutes.